Executive Assistant - #7430187

At Neostella, we take a customer-centric approach and use cutting-edge technologies to deliver solutions to meet the unique needs of our clients’ business. We show them how hyperautomation can free up time to focus on higher impact work and take their business to the next level. In order to continue our growth, we are seeking someone for an Executive Assistant! The ideal candidate will play a crucial role in ensuring the smooth operation of our executive office and supporting the overall success of our company. The ideal candidate is highly organized, detail-oriented, and has excellent communication and problem-solving skills. You will have the opportunity to work in a fast-paced, dynamic environment and be an integral part of our team. The growth potential and opportunities here are endless and we want you to be a part of our journey. Curious what your day would look like as an Executive Asisstant? Check out the details below!

• Manage complex calendars and schedule appointments and meetings
• Coordinate travel arrangements, including flights, accommodations, and transportation
• Prepare and edit correspondence, presentations, and other documents
• Create and maintain executive reports, spreadsheets, and databases
• Handle confidential and sensitive information with discretion
• Support executive team in meeting preparation, including agenda creation, meeting materials, and follow-up actions
• Assist with project management and coordination
• Act as a liaison between executives and internal/external stakeholders
• Handle and prioritize incoming communications and inquiries
• Manage expense reports and reimbursements
• Perform general administrative tasks, such as filing, photocopying, and organizing office supplies
• Provide exceptional customer service to internal and external stakeholders
• Manage special projects and other duties as assigned

Requirements

• Proven experience as an executive assistant, senior administrative assistant, or similar role
• Excellent organizational and time management skills
• Strong attention to detail and accuracy
• Exceptional communication and interpersonal skills
• Proficiency in MS Office Suite
• Ability to handle confidential and sensitive information with discretion
• Ability to multitask and prioritize tasks effectively
• Strong problem-solving and decision-making skills
• Ability to work independently and collaboratively in a fast-paced, dynamic environment
• Professional and polished demeanor
• Flexibility and adaptability to changing priorities
• Fluent spoken and written English

Benefits

You will have Undefined Contract, a fast and deep growing career path, pre-paid health insurance coverage with Sura for you and one additional member of your family, flex time, flexibility to work from home or in the office, yearly ophthalmological health bonus, and the opportunity to improve your English skills by working side-by-side with international teams and projects, apart from fully personalized English classes, and more!

*All resumes and application answers must be in English